Details of the Week
WEEK of 4/20/26
Everyone will continue to receive HAST emails through the end of April as we get swimmers signed up for the Long Course season and the banquet. If you know that your family is not continuing in HAST and you aren't planning to attend the banquet please let me know and I will move your status to "inactive" which will take you off of the mailing list. If you are ever interested in returning please let us know and we can reactivate your account. Thanks!
Welcome to our many new HAST families who participated in last week's trial. New families - you will receive helpful info about HAST this week!
LC SEASON: Our long course season is now underway for all swimmers. Please be sure that your swimmer is registered before they begin to practice and reach out if you have any questions.
PARENT MEETING: Please join us on 4/28 for a quick parent meeting regarding the LC season. We will meet in the Merton Williams cafeteria at the following times: Pups 5:15 and Int/Senior Prep/Senior 6pm
BANQUET: Our banquet will be back at Seabreeze this year on June 7th, please save the date, everyone is invited! Tickets and info about the banquet is available here. Tickets are $25 each for swimmers and coaches and $48 each for family members and include admission to Seabreeze as well as a two-hour window for unlimited food at a designated pavilion.Ticket orders are due by April 28th and will be invoiced via Commit. We will communicate about Seabreeze related items with families even if they aren't swimming LC.
SUPERVISION: We have many supervision spots to fill and each family is obligated to complete at least two/season. Please sign up for supervision under "Jobs" in Commit. Once signed up, the family member will come on deck, sit at the supervision desk, sign in on the sign-in sheet, and be present in case of emergencies. This is a very easy job - thank you for your help!
APPAREL: We try to offer apparel at the start of each season - here is our latest store. The store will be open until 4/30 and the apparel will be delivered to the pool when it is ready (late May). We will do another apparel sale in September.
COMMUNITY SERVICE: HAST is committed to making a positive impact in our community. There are two upcoming volunteer opportunities viewable in Commit under "events" - please RSVP in Commit. We are always looking for suggestions for future opportunities. Lastly, we are collecting aluminum tabs (the type on soda cans) for Ronald McDonald House, please drop donations off at the pool.
MEETS: HAST is hosting a meet on 6/13 and we hope that all of our swimmers will participate. This meet is already in Commit, along with a team practice and dinner the night before. Additional meets will be added as we get the complete information. Looking for more info about meets? Check out our Swim Meet Guide with helpful tutorials and info.
CALENDAR: Please see the weekly schedule below for and also reference the calendar page in Commit.
Don't forget that Details of the Week is also available on our website every week.
IMPORTANT DATES - mark your calendars now:
4/20 - Start of season for all pups
4/26 - Volunteering at Mt Carmel House (RSVP in Commit)
4/28 - HAST Parent Meeting
5/15 - Volunteer Flag Placing at Lake View Cemetery (RSVP in Commit)
5/15-17 - Webster Meet (Commit by 4/29)
6/6 - Webster Meet
6/7 - HAST Banquet at Seabreeze (order tickets by 4/28)
6/12 - Team Meet Practice and Dinner
6/13 - HAST Summer Meet (Commit by 5/29)
Week of 4/20:
Monday: Pups - 5:15-6:00pm. Intermediate- 6-7:30pm. Senior Prep- 6-7:30pm. Senior- 5:30-7:30pm
Tuesday: Pups - 5:15-6:00pm. I Intermediate- 6-7:30pm. Senior Prep- 6-7:30pm. Senior- 5:30-7:30pm
Wednesday: Pups - 5:15-6:00pm. I Intermediate- 6-7:30pm. Senior Prep- 6-7:30pm. Senior- 5:30-7:30pm
Thursday: Pups - 5:00pm-5:45pm. Intermediate- 5:30-7:00pm. Senior Prep- 5:30-7:00pm. Senior- 5:00-7:00pm
Friday: Senior Prep/Senior 5:30-7:30pm
Volunteering
HAST relies on parent volunteers for fundraising, social events, team pictures, apparel orders, and meet support. Volunteering time and skills directly benefits swimmers. Below are all volunteer opportunities:
Board Positions (Substantial commitment, dues discount provided)
- President/Vice President: Oversee daily operations, coach scheduling, pool rental, communication, membership/registration, policy updates, meet/event coordination
- Two Treasurer Positions: Manage finances, bank account, bill payment, payroll, reimbursements. Accounting background preferred
- Secretary: Record meeting notes, disseminate information, assist with meets/events
- Safety Coordinator: Handle safety and discipline issues, Athlete Protection compliance. May involve confrontation
- Volunteer Coordinator: Arrange and organize volunteers for events, track hours. Strong interpersonal and basic computer skills helpful
- Fundraising Coordinator: Organize mandatory and swimmer-benefitting fundraisers
- Meet Planning Committee Chair: Lead pre-meet task coordination, liaise between committee and board
- Social Media/Communications Chair: Manage team social media platforms
- Registrar: Manage seasonal and individual swimmer registration, USA Swimming registration. Technical skills helpful, busiest in September and April
Coaching
Seeking individuals with prior coaching experience or swimming background. Training provided for USA Swimming certification (club covers costs). Requires background check and Athlete Protection training. Flexible evening hours, free membership for swimming children.
Officials (Club covers all associated costs)
- Stroke and Turn (S&T): Ensure rule adherence during competition
- Requires 2-hour clinic, online test, annual Athlete Protection training, and background check
- Meet-only commitment, arrive at warm-up start
- Administrative Officials (AO): Manage computerized timing system to ensure accurate race times.
- Requires comfort with computer programs, Athlete Protection training, and background check.
- Some work can be done remotely, must be present at meets.
- Starter: Initiate races and monitor for false starts. Requires S&T certification first.
- Referee: Oversee entire meet, ultimate authority. Requires S&T and Starter certification first.
Computer and Scoreboard Operator
Assist AO with meet management software and operate the scoreboard during meets. Training provided by experienced parents. No formal requirements, must be present at warm-up start.
Lifeguards and Safety Personnel
Train lifeguards and pool safety personnel. Strong swimming skills and availability during practice hours needed.
Clerk of Course
Organize young swimmers before their races. Requires presence 15 minutes before meet start.
Runner
Assist table personnel with tasks during meets, post results, assist concessions. Requires presence 15 minutes before meet start.
Marshalls
Ensure safety and control access to the deck (requires one male and one female). Arrive 10 minutes before warm-up to monitor entrance and enforce deck rules.
Timers
Operate stopwatch and plunger, record times, and confirm swimmers in assigned lane. Requires presence 15 minutes before meet start.
Head Timer
Experienced timer to organize and assign lane timers, distribute/collect timing sheets, and provide backup watches. Ideally arrives at warm-up start.
Concessions/Program Sales
Assist with setup, sales, and cleanup. Concessions Coordinator needed to arrange donations and purchase items before meets. Arrive half hour before warm-up for setup, some stay an hour after to pack up.
Hospitality Room
Coordinate parent donations of food and supplies for coaches, officials, and volunteers during hosted meets.